One approved price list
Prices and rules live in one place and you manage them. Roles and permissions decide who can change what.
Automation
Get a quoting tool built.
From enquiry to quote, with no manual calculations. You or your customer picks the options, the tool calculates with your pricing rules and lays out the quote in your brand style.
Your pricing rules built inQuote in your brand styleFollow-up right through to acceptance
Answer five questions and see which services fit your business.
Try it yourself: interior painting
Every choice updates the quote alongside straight away.
Quote 2026-0187
Koster Schilderwerken · for the De Vries family
Koster Schilderwerken · for the De Vries family
Total excl. VAT€ 0
Accept
In the real thing, your own pricing rules are built in.
From enquiry to acceptance
Four steps, one continuous process.
01
Enquiry
WallsCeilingWindow frames
Calculate priceThe customer or your salesperson picks options, step by step. Only the questions that matter.
02
Calculation
Walls 40 m² × € 14€ 560
Ceiling 40 m² × € 9€ 360
Discount from 80 m²n/a
Total excl. VAT€ 920
The tool calculates with your prices, price tiers, surcharges and exceptions. The same way every time.
03
Quote
Koster Schilderwerken
Quote 2026-0187For the De Vries family, Dorpsstraat 12Interior painting€ 920
VAT 9%€ 82.80
Total€ 1,002.80
AcceptA quote in your brand style, with the customer's details, your terms and a button to accept.
04
Follow-up
Mon 09:12Sent
Mon 09:40Opened by the customer
Thu 09:00Reminder sent
Fri 14:05Accepted
Now a customer in your CRMYou can see whether it's been opened. If it goes quiet, a reminder goes out and everything is in your CRM.
Koster Schilderwerken
Three levels
From a form to a full quoting system.
- 01
Quote form
A step-by-step form that collects the right details: what, how much, where and when. No price, but a complete enquiry.
- 02
Configurator
The customer puts it together themselves and sees a price or an estimate straight away: base price, options, price tiers, surcharge, VAT and anything that recurs monthly.
- 03
Quoting system
The whole thing, known in the trade as CPQ: catalogue, pricing rules, margins, internal approval, digital acceptance and a link to your CRM and your invoicing.
The whole route
Not a PDF generator, but the path from enquiry to payment.
- 1Website
- 2Customer picks options
- 3Price is calculated
- 4Lead is in your CRM
- 5Quote drawn up
- 6Internal approval
- 7Customer signs
- 8Work begins
If a discount is out of the ordinary or the margin is low, the quote goes to the right person first. Acceptance flows through to your CRM, your calendar, your accounting and, if you like, online payment and digital signing. We check in advance, system by system, which integrations are possible.
The quote itself
A quote no longer has to be a PDF.
Quote 2026-041.pdf€ 4,850Fixed amount. A change means a new version.
- Fixed amount, fixed options
- A change is a new version
- You don't know whether it's been read
- Acceptance by email or phone
voltana.nl/quote/041€ 4,850Accept and signOpened 2× today
- The customer switches options on and off
- The price updates as they go
- Explanation and documents included
- You can see whether and when it was opened
- Accept and sign digitally on the page
- Pay straight away, if you want that
Examples
Five businesses, five quoting flows.
Web agency
The tool gives a price range, or an enquiry with nothing missing.
- Type of site and number of pages
- Languages and visibility
- Maintenance
Installation company
The configurator works out the price and sends everything, complete, to sales.
- Product, output, material
- Location and installation
- Service contract
Hire
The customer sees a suitable option and gets in touch.
- Date and number of guests
- Size, indoors or outdoors
- Operator and transport
Professional services firm
The salesperson has a proposal in your brand style straight away.
- Package and term
- Number of users
- Set-up and support
Made-to-order business
No fixed price. But an estimate and an internal draft.
- All the details that are needed
- The right colleague brought in
- An initial scope
After sending
Follow-up carries on until it's accepted.
- Day 0Quote opened
You see that the customer is looking at it, and which pages.
- Day 0Sales notified
A nudge at the moment it matters.
- Day 3Reminder
If it stays quiet, a reminder goes out.
- Day 5Call task
It's on the right colleague's task list.
- Day 6Follow-up email
The draft is written. You read it and send it.
- ApprovedThe work begins
Confirmation, scheduling and, if you like, the invoice.
AI in your quoting process
An agent prepares. Prices stay yours.
- Summarise the enquiry
- Flag missing details
- Suggest the right service
- Draft an initial scope
- Write a draft quote
- Point out risks
- Flag an unusual discount
- Prepare the follow-up
AI prepares a draft. Pricing rules, unusual discounts and the final terms stay under human control.
Control
Automatic where it can be, your approval where it has to be.
Approval for exceptions
You set a threshold. A higher discount or a low margin goes to the right person first.
Versions and log
You can see which version the customer received and who changed what. Signing and payment go through a secure service.
How we work
Six steps, and we check the sums first.
Frequently asked questions
Frequently asked questions.
How is this different from quoting software?
Quoting software is an off-the-shelf package: you adapt the way you work to the package. A bespoke quoting tool calculates with your own pricing rules and options.
Can a customer fill it in themselves on my site?
Yes. You choose whether they see a price straight away, or whether the enquiry comes to you first.
Does the quote go out automatically?
Only if you want it to. By default you check it and send it yourself.
Does it always have to produce an exact price?
No. For bespoke work the tool shows an estimate and the complete enquiry comes to you.
What does AI do here?
An agent can summarise an enquiry, flag missing details and prepare a draft. Prices, discounts and terms stay yours.
What if my prices change?
You change them yourself, in one place. Every new quote then uses the new price.
Will it work with my accounting software?
Often, yes. An accepted quote can then carry through as an invoice. We check that for each program.
What will I receive?
An analysis of your quoting process, your catalogue and pricing rules written out, the tool itself, quote templates, an approval route, the follow-up, an admin screen and documentation.
How do you make sure customers finish the form?
Choices first and details after, progress in view, a price range when an exact amount isn't possible, being able to go back without losing anything, an explanation with every option, and contact details only at the end.
What do you need from me?
Your price list and your pricing rules, ten quotes you've already made, and your exceptions: when do you charge more or less.
Related services
Related services.
→Get started
How long does a quote take you now? Talk through your quoting process with us.
Would you rather talk it through? Call +31 6 12 08 49 38. We respond within the hour.